U.S. Citizenship and Immigration Services (USCIS) has recently released a set of Frequently Asked Questions (FAQs) concerning H-1B Organizational Accounts for the upcoming FY25 process. Here, we present key highlights from USCIS for your reference:
General Information
Q: What are the benefits of online H-1B organizational accounts?
A: Online H-1B organizational accounts offer numerous advantages. Multiple individuals from any entity, whether a company or other group, along with their legal representatives, can collaborate on H-1B registrations, Form I-129 (Petition for Nonimmigrant Worker), and related Form I-907 (Request for Premium Processing Service). Additionally, these accounts provide case management features, including an improved design and a more efficient process.
Q: When will organizational accounts be available?
A: Online filing of Form I-129 and related Form I-907 for non-cap H-1B petitions will be available on February 28, 2024. On April 1, 2024, FY25 H-1B petitions and related Form I-907 will be accessible for those selected for registration.
Q: How can I prepare for organizational accounts?
A: Preparation involves determining the Administrator for the company or organization, who oversees the group for the company and its legal representatives. This individual should possess the authority to complete registrations and petitions, including signing, paying for, and submitting all related documents. It’s crucial to coordinate responses to USCIS Request for Evidence (RFE) and Notice of Intent to Deny (NOID) in advance.
Q: How do I create an organizational account if I already have an existing applicant account? Do I need a new email?
A: Existing H-1B registrant account holders do not need to create a new account. Organizational account features will be available in existing accounts upon activation. However, if the existing account is an applicant account, a new online account with new login credentials must be created to access the H-1B electronic registration process.
Q: What if the wrong account type is selected during account creation? Can it be corrected later?
A: Unfortunately, users cannot switch to a different account type after creation. It’s essential to select Organizational or Legal Representative as appropriate during account creation. If the wrong type is selected, a new USCIS online account must be created.
Q: How do I access technical support?
A: Technical support is available via email at H1Btechsupport@uscis.dhs.gov. Users must provide specific information about the issue faced for prompt assistance.
Q: What are the new roles and permissions for Organizational Accounts?
A: USCIS provides a detailed table outlining the roles and permissions for Organizational Accounts.
Q: Can electronic registrations be submitted as before?
A: Depending on the setup of the Company Group, registrations can be submitted similarly to the past process. The Administrator of the Company Group initiates the process by logging into the existing H-1B registrant account.
Q: Are there changes to the FY25 H-1B electronic registration form?
A: The form remains similar, with the requirement to include valid passport information or a valid travel document for each beneficiary.
Q: Can I submit online applications for H-4 dependents concurrently with the online Form I-129?
A: No, concurrent filing for H-4 dependents must be done via paper filing.
Q: Can I submit premium processing for Form I-129 online?
A: Yes, both Form I-907 and Form I-129 can be filed online.
Q: Can I still file via paper?
A: Yes, paper filing remains an option for Form I-129 and Form I-907.
Q: How do processing times compare between paper-filed and online-filed?
A: Processing times are the same, but online filing offers time-saving features and faster receipt notices.
Q: Can paper-filed Form I-129 or associated Form I-907 be linked to the USCIS account after submission?
A: No, paper-filed submissions cannot be linked to an online account.
Company FAQs
Q: If I’m asked to be the Administrator for my Company Account, what do I need to do?
A: The Administrator initiates the Company Group creation process within their existing H-1B registrant account.
Q: If I’m not asked to be an Administrator but have an existing account, what do I do?
A: Wait for an invitation to join the Company Group from the Administrator.
Q: How do I build the members of the Company Group?
A: The Administrator invites others to the group, designating them as Administrators or Members.
Q: How do we invite legal representatives to the Company Group?
A: Administrators can invite legal representatives via the ‘My Representatives’ tab on the home page.
Q: What can an Administrator do in the H-1B organizational accounts setting?
A: Administrators have various permissions related to H-1B registrations, responses to RFEs and NOIDs, and managing the Company Group members.
Q: Can I add a Legal Representative after the case is submitted?
A: Yes, a legal representative can be added after the case is submitted.
Q: What should be done if an Administrator leaves the role?
A: USCIS recommends having at least two Administrators. If one leaves, a new Administrator should be chosen before their departure.
Q: Can a large company create multiple Company Groups for each sub-entity?
A: Yes, with each sub-entity requiring a different EIN.
Q: Do Company Groups need to be EIN-specific?
A: No, they do not need to be EIN specific, but the Administrator must have authority over all included entities.
Q: Can the beneficiary be included in the Company Group?
A: While beneficiaries can be added, there is no specific beneficiary role within the Company Group.
Legal Representatives FAQs
Q: Can paralegals be on more than one legal team?
A: For now, each paralegal’s account can only be associated with one Legal Team.
Q: Can law firms use their existing case management software using the myUSCIS online platform?
A: No, the application programming interface is not yet available for this purpose.
Q: How should the Legal Team be set up for multiple attorneys submitting cases for the same employer?
A: Each Legal Team operates independently, and each attorney constitutes a separate Legal Team.
Q: Can the Legal Team prepare and submit H-1B petitions without an online account?
A: No, the Legal Team is required to use the online account.
Q: How does a company change their Legal Team after forms are submitted?
A: The Administrator must withdraw the G-28 from all cases associated with the previous Representative.
Q: Will the Representative have visibility to H-1B registrations started by the company?
A: No, representatives do not have visibility to registrations initiated by the Company Group.
Q: Will invited Legal Teams have access to electronic registration selection notices?
A: Only the legal team member that prepared and submitted the registration will see the selection notice.
As always, Wang Law LLC‘s attorneys are committed to guiding our clients through the complexities of immigration law. For assistance with the FY25 H-1B process or any immigration-related matter, please don’t hesitate to contact us. Our experienced attorneys are here to provide tailored advice and support throughout the process.